Robson’s Family Karate – Membership Policies
Last updated: 3rd February 2026
At Robson’s Family Karate (RFKC), our aim is simple: to provide a safe, structured, and supportive martial arts environment where students of all ages can grow in confidence, discipline, and skill.
The policies below are here to keep everything clear, fair, and consistent for families and instructors.
1) Membership & Registration
To train with RFKC, all students (or parents/guardians for those under 18) must provide accurate registration details, including contact information.
Your data is stored securely and managed in line with UK GDPR and the Data Protection Act 2018.
2) Programmes & Ages
Our programmes are structured by age and stage:
Mini Ninjas: Ages 3–6
Warriors: Ages 7–12
Spartans Family Class: Ages 7+ (children, teens, adults training together)
Amazons (Ladies Only): Teens & adults
Students train in the programme that best fits their age and ability, unless the Head Instructor approves otherwise.
3) Membership Options & Monthly Fees
Monthly Memberships (Direct Debit)
£49/month – 1 class per week
£59/month – 2 classes per week
£69/month – Unlimited classes
Annual Pay-In-Full Membership
All membership payments are final and non-refundable.
4) Enrolment Fee
A one-off enrolment fee of £159 per student applies and includes:
This is reduced to £99 when enrolling on the day of a trial.
5) Annual RFKC Training Licence & Insurance (Paid Once Per Year)
All students must hold a valid RFKC Training Licence & Insurance, which are paid for and renewed annually.
This is separate from monthly lesson fees.
It helps cover essential administration and insurance requirements for training
It is visible in the RFKC app under the Licence section (including issue and renewal dates)
Reminder emails are sent approximately one month before renewal
✅ Pay-in-full members receive the annual RFKC Licence & Insurance free of charge as part of their membership package.
✅ Monthly members pay this annually when it renews.
Important note about freezes
Membership freezes (where approved) do not freeze or pause the annual RFKC Licence & Insurance renewal.
6) Federation Membership (Independent of RFKC)
All students who wish to take part in official gradings must maintain a current UK & Ireland Soo Bahk Do Moo Duk Kwan Federation membership.
This membership is independent of Robson’s Family Karate
It must be maintained by the member/family
The current annual federation membership fee is £35 per year
If a federation membership expires, the student may be unable to grade until it is renewed
RFKC will remind families when possible, but responsibility for renewal remains with the member.
7) Class Booking (Mandatory)
To keep classes safe, organised, and of high quality:
All classes must be pre-booked via the RFKC app
Booking helps us manage space, safety, and instructor ratios
If a class is full, students can attend another suitable session
Missed classes
Missed classes are not refundable
Where space allows, missed sessions can be made up at another time or location
Make-ups are subject to availability and the appropriate class level
8) Stripe Testing, Gradings & Progress
Progress is based on effort, understanding, and readiness — not attendance alone.
Stripe testing supports steady development and coaching focus
Gradings are held quarterly (March, June, September, December)
Grading fees are separate from the monthly membership
9) Equipment, Uniforms & Stock Purchases
Some items are required as students progress, including:
All stock purchases are final and non-refundable.
Items must be paid in full before ordering
Special-order items cannot be cancelled or exchanged once ordered
Only RFKC-approved equipment may be used in class for safety and insurance reasons
If you’re unsure about sizing or what’s required, please ask before purchasing — we’re happy to help.
10) Sparring Equipment Requirement
Approved sparring equipment is required after:
For insurance and safety compliance, outside equipment is not permitted.
11) Membership Freezes
Medical freezes
Available for genuine medical reasons and must be supported by medical evidence (doctor’s note/consultant letter).
Non-medical pauses (Retainer Hold)
Up to 3 months per calendar year
Charged at 50% of the monthly fee
Holds your training place
Freezes/retainers are not granted for:
Holidays
Busy schedules
Transport issues
Loss of interest
Licence/insurance and federation membership are not frozen during any pause.
12) Cancellations
Cancellations require 30 days’ written notice
Notice must be sent to: info@rfkarate.com
Payments within the notice period remain payable
Cancelling a Direct Debit without written notice does not cancel membership.
13) Rejoining After Cancellation
A £59 reactivation fee applies.
Membership restarts at current prices — previous offers cannot be reinstated.
14) Events, Camps & Seminars
Events are booked separately from regular training and must be pre-booked via the app.
Event bookings are non-refundable unless cancelled by RFKC.
15) Code of Conduct & Safety
We expect respectful behaviour from all students and families.
Unsafe, disruptive, or disrespectful behaviour may result in suspension or termination of membership.
Safeguarding rules apply at all times, including restrictions on photography/filming and supervision of children.
Contact Us
📧 info@rfkarate.com
📞 07825 748 658
Final Note
These policies protect students, families, instructors, and the standards RFKC is known for. If you ever have questions, message us — we’re always happy to help.
Jamie Robson
Owner & Senior Instructor
Robson’s Family Karate