Terms and Conditions

Robson's Family Karate Membership Agreement & Terms and Conditions

Welcome to Robson's Family Karate! We are committed to providing the highest standard of martial arts training in a safe, supportive, and respectful environment. The following terms and conditions govern your membership with us and outline the responsibilities and expectations for both the school and its members.

Membership Information

To enrol at Robson's Family Karate, members are required to provide the following information:

  • Full Name
  • Address
  • Email Address
  • Phone Number
  • Date of Birth (if under 18)
  • Parent/Guardian Name (if under 18)

This information is essential to manage your membership and to ensure effective communication regarding classes, events, and other important updates.

1. Membership Commitment

When joining Robson's Family Karate, members agree to one of the following payment options:

  • Black Belt Club Membership: This option includes all lesson fees and grading fees up to and including the level just before the Black Belt test. Please note: The Black Belt test fee is NOT included in the Black Belt Club Membership and must be paid separately. All license and federation fees are also to be paid separately by the member.

  • Pay in Full for the Year: Members have the option to pay for the entire year upfront, securing their place in our classes.

  • Monthly Direct Debit: Membership fees are divided into 12 monthly payments, paid via Direct Debit. This option provides a convenient way to manage your training costs throughout the year.

All payments made to Robson's Family Karate are final and non-refundable under any circumstances. This policy applies to all membership types, including Black Belt Club Memberships, annual payments, monthly direct debits, grading fees, workshops, seminars, and any other services provided by the school. These terms are designed to ensure fairness and transparency and are compliant with UK consumer protection laws.

Membership covers 48 weeks of sessions annually, with adjustments made for holidays and school closures.

2. Annual License and Federation Membership

To participate in training at Robson's Family Karate, members are required to renew their annual license and register with the UK & Ireland Soo Bahk Do Moo Duk Kwan Federation. This is mandatory and must be completed annually to continue attending classes, gradings, and other events.

  • Annual License: The license fee is £59 per person and is essential for covering your participation in all training activities. This license ensures compliance with safety regulations and the standards set by our governing bodies.

  • Federation Membership: Registration with the UK & Ireland Soo Bahk Do Moo Duk Kwan Federation is critical for all members. This membership provides access to official events, seminars, and a recognised grading structure that supports your progress in Soo Bahk Do Moo Duk Kwan. You can complete your federation registration online at http://sbdukmembership.co.uk/. Please note that without this registration, members will not be eligible to participate in any grading sessions.

3. Mandatory Sparring Equipment

For all students who have reached the Yellow Belt level and above, it is mandatory to possess personal sparring equipment. This equipment must be purchased directly through Robson's Family Karate to ensure it meets the required safety standards.

  • Sparring Equipment Requirement: Sparring is a key component of our martial arts training. To ensure safety and uniformity, only equipment purchased through Robson's Family Karate is permitted. Students without the proper equipment will be unable to participate in sparring activities.

4. Code of Conduct

At Robson's Family Karate, we expect all members, including parents and guardians, to adhere to the highest standards of behaviour, both inside and outside of class:

  • Respect and Courtesy: All members must maintain a positive and respectful attitude towards instructors, staff, and fellow students. Disruptive or disrespectful behaviour will not be tolerated and may result in disciplinary action, including suspension or termination of membership.

  • Complaint Procedure: Any complaints or concerns should be addressed through our official complaints procedure, which is available upon request.

5. Safety and Safeguarding

The safety of our members is our top priority. We have implemented strict safety and safeguarding measures in line with UK law:

  • Supervision of Minors: Children under the age of 13 must be accompanied to and from classes by a parent or guardian. This policy is in place to ensure the safety and security of our younger students.

  • Photography and Videography: Permission must be obtained from staff before taking any photographs or videos during classes. Photos and videos must not include other children unless explicit permission is granted by their parents. This policy complies with GDPR and child protection regulations.

6. Communication

Members are required to keep their contact details up to date to ensure they receive important communications regarding:

  • Class Schedules
  • Events and Seminars
  • Payment Notifications
  • Safety Updates

Robson's Family Karate communicates primarily via email, text, and phone, so please ensure that your contact details are accurate and current.

7. Workshops and Seminars

In addition to regular classes, Robson's Family Karate offers a variety of workshops and seminars designed to enhance your martial arts skills. Participation in these events is highly encouraged:

  • Booking and Payment: Fees for workshops and seminars can be paid through our school’s app. Early booking is recommended as spaces are often limited.

8. Privacy Policy

Robson's Family Karate is committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR). We ensure that:

  • Data Security: Your personal data is stored securely and is only used for purposes related to your training and membership.

  • Confidentiality: We do not share your information with third parties without your consent, except as required by law.

9. Suspension and Cancellation of Membership

Members may request to suspend or cancel their membership under the following conditions:

  • Medical Suspension: Members may request to suspend their membership for up to 3 months due to medical reasons, provided that appropriate medical documentation is submitted. Requests must be made in writing and are subject to approval.

  • Cancellation Notice: Membership cancellations require a minimum of 30 days' written notice. Failure to provide this notice may result in continued payment obligations. No refunds or credits will be issued for missed sessions or early termination of membership.

10. Termination of Membership

Robson's Family Karate reserves the right to terminate a membership for breaches of these terms and conditions:

  • Grounds for Termination: Membership may be terminated due to non-payment, disruptive behaviour, failure to comply with safety regulations, or any other breach of these terms and conditions.

  • No Refunds: In the event of termination, no refunds will be issued for any unused sessions or remaining membership period. Outstanding debts will be pursued in accordance with UK law.

Legal Compliance and Non-Dispute Clause

These terms and conditions are designed to ensure compliance with UK law, including consumer protection and contract law. By accepting these terms, you agree to abide by them fully. Any disputes arising from these terms will be handled in accordance with UK law, and Robson's Family Karate reserves the right to seek legal recourse where necessary to enforce these terms.

Acknowledgement of Terms

By enrolling at Robson's Family Karate, I confirm that I have read, understood, and agree to abide by the terms and conditions outlined above. I acknowledge that all payments are final, and no refunds will be issued under any circumstances. I also understand that I must renew my annual license and UK & Ireland Soo Bahk Do Moo Duk Kwan Membership to continue my training. Furthermore, I acknowledge that only equipment and uniforms purchased through Robson's Family Karate are permitted for use in training, and all such purchases are non-refundable. I also understand that the Black Belt test fee is NOT included in the Black Belt Club Membership and must be paid separately. Failure to adhere to these terms may result in the suspension or termination of my membership without any refund.

  • Member Signature (or Parent/Guardian if under 18): _____________________________________
  • Print Name: _________________________________________
  • Date: ______________________________________________

For more information or to discuss your membership, please contact us at info@rfkarate.com or 07825748658.

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