Robson’s Family Karate — Membership Terms & Payment Policy
Robson’s Family Karate is committed to providing a world-class martial arts experience that is professional, structured, family-friendly, and fully compliant with all UK legal standards, including consumer protection, contract law, safeguarding, and GDPR.
This agreement sets out your rights and responsibilities as a member, and our commitment to supporting your training journey.
1. Membership Registration & Information
To enrol at Robson’s Family Karate, all students (or a parent/guardian if under 18) must provide:
Full legal name
Residential address
Mobile number and email address
Date of birth (for students under 18)
Parent or guardian full name (if under 18)
Your personal information is securely stored and managed in compliance with the UK General Data Protection Regulation (GDPR). It is used solely for operational, safety, and communication purposes.
2. Membership Options & Payment Plans
We offer three flexible membership options:
Monthly Direct Debit (GoCardless):
£49/month – 1 class per week
£59/month – 2 classes per week
£69/month – Unlimited weekly classes
Annual Pay-in-Full Membership (48-week year, non-refundable)
Black Belt Club Membership: Covers all training and gradings up to the Black Belt test. (Black Belt test fee and federation costs not included.)
✅ All payments are final and non-refundable, including monthly fees, annual memberships, grading fees, camps, and seminars. This is in accordance with UK contract law.
3. Enrolment Fee
A one-off enrolment fee of £159 per person applies and includes uniform, insurance, license, and administration costs.
Discounted to £99 if you enrol on the day of your trial class.
4. Annual Licence & Federation Membership
All students are required to:
Federation registration is managed independently at: http://sbdukmembership.co.uk
5. Sparring Equipment Policy
Once a student reaches Yellow Belt or has trained for 6 months, they must purchase approved sparring equipment directly through us.
Only RFK-approved safety equipment is permitted for use in class. Outside equipment is not permitted to ensure insurance and safety compliance.
6. Missed Classes & Attendance Flexibility
Missed classes are non-refundable.
Students may attend alternate classes at other locations (subject to availability).
Unlimited members may train up to 6 days per week.
7. Plan Changes, Freezes & Retainers
Members may upgrade or downgrade their plan with 14 days’ written notice.
Membership freezes are only granted for medical reasons, with supporting documentation.
For non-medical breaks, one retainer hold of up to 3 months per calendar year may be requested:
8. Failed Payments
9. Cancellations & Notice Period
All cancellations require 30 days’ written notice to: info@rfkarate.com
All payments due within the 30-day notice window remain payable.
Cancelling your Direct Debit without notice may result in:
Immediate loss of training access
Collection of outstanding balances
Referral to recovery agents if required
10. Rejoining After Cancellation
11. Code of Conduct
All members (including parents/guardians) must:
Treat instructors, staff, and fellow students with respect
Comply with class safety rules and instructor guidance
Maintain a positive, respectful attitude inside and outside the Do Jang
Violation of this code may result in suspension or termination without refund.
12. Safeguarding, Supervision & Photography
Children under 13 must be dropped off and collected by a parent or guardian.
Photography or filming in class is not permitted without prior written approval.
No media featuring other children may be shared without written consent from all relevant parents/guardians.
These rules align with UK child safeguarding and privacy legislation.
13. Events, Seminars & Camps
Booked and paid separately from regular training
Spaces are limited and booked via app or admin
All bookings are non-refundable unless cancelled by the school
14. Data Protection & GDPR
Robson’s Family Karate complies fully with the UK GDPR and Data Protection Act 2018
Your information will never be sold or shared, except where required by law
15. Termination of Membership
We reserve the right to terminate membership in cases of:
Repeated non-payment
Disrespectful, unsafe, or disruptive behaviour
Failure to comply with safety or safeguarding standards
No refunds will be issued in cases of termination. All outstanding fees will be pursued in accordance with UK debt recovery law.
Summary of Additional Charges
| Item | Fee |
|---|
| Enrolment Fee | £159 (or £99 on trial day) |
| Rejoining Admin Fee | £59 |
| Failed Payment Admin Charge | £5 per failed payment |
| Retainer Hold (Max 3 months) | 50% of monthly fee |
Contact Us
For questions, adjustments, or cancellations:
Email: info@rfkarate.com
Phone: 07825 748 658
Thank you for being a valued part of Robson’s Family Karate.
Jamie Robson
Owner & Senior Instructor
Robson’s Family Karate